Sunday, January 10, 2010

__MIS 2: Assignment # 3__

What are the two most frequently experienced causes of frustration of IS professionals and users while working on an IS plan? note: you are required to interview an IS professional/s for your answer ...(at least 3000 words)

Before anything else(chaar),let us first define what frustration means. Base from wikipedia, frustration a common emotional response to opposition. Related to anger and disappointment, it arises from the perceived resistance to the fulfillment of individual will. The greater the obstruction, and the greater the will, the more the frustration is likely to be.

What are the causes?

We all have situations in our lives that cause stress. And while many of us are stressed by the same things--demanding jobs, super-busy schedules, critical relatives--not everything causes stress equally in all people. Our own emotions can make us frustrated, like misunderstandings, misinterpreting the situation, suspicion, pride, arrogance etc. can unnecessarily bring the frustration. Every work that is done means is a unified combination of task and our performance or efficiency so as to get that work done. To avoid frustrations, we need to accept our factual position instead of putting hopes on vague imagination in which the situation would have been different. We need to co-relate our dreaming behavior to actual situation. When we observe ourselves carefully, we can actually realize our limitations and hence can work towards exploring our available resources unless it would cause even more frustration. Our surrounding factors as well as assisting team play major role on our working ability. If our working ability gets hampered by external factors like non-cooperation of workers, that will bring frustration. We cannot expect any improvement against expressed will of other person if one is unwilling to put in the effort for it. If we waste our energy on such futile team that in fact is not interested in co-operating us, we get frustrated, we waste precious energy and attention and we will find ourselves stuck in a downward spiral of performance. Often the causes of "Frustration" are more mental than physical. A bad relationship, poor self image, a history of abuse, stress, frustration and many other factors can change your overall attitude towards life which may directly impede your overall performance. Such tendencies are deep-rooted in mind and nurtured by excessive Negative Emotions.It is needless to mention that these negative emotions are tremendously powerful. They can debilitate lives extremely quick by causing disparity in energy system, which triggers a sequence of emotional imbalance which ultimately culminates in ill health.To the individual experiencing frustration, the emotion is usually attributed to external factors which are beyond their control. Although mild frustration due to internal factors (e.g. laziness, lack of effort) is often a positive force (inspiring motivation), it is more often than not a perceived uncontrolled problem that instigates more severe, and perhaps pathological, frustration. An individual suffering from pathological frustration will often feel powerless to change the situation they are in, leading to frustration and, if left uncontrolled, further anger. Frustration can be a result of blocking motivated behavior. An individual may react in several different ways. He may respond with rational problem-solving methods to overcome the barrier. Failing in this, he may become frustrated and behave irrationally. An example of blockage of motivational energy would be the case of the worker who wants time off to go fishing but is denied permission by his supervisor. Another example would be the executive who wants a promotion but finds he lacks certain qualifications. If, in these cases, an appeal to reason does not succeed in reducing the barrier or in developing some reasonable alternative approach, the frustrated individual may resort to less adaptive methods of trying to reach his goal. He may, for example, attack the barrier physically or verbally or both.

After knowing the causes, let us know what are the symptoms. Frustration can be considered a problem-response behavior, and can have a number of effects, depending on the mental health of the individual. In positive cases, this frustration will build until a level that is too great for the individual to contend with, and thus produce action directed at solving the inherent problem. In negative cases, however, the individual may perceive the source of frustration to be outside of their control, and thus the frustration will continue to build, leading eventually to further problematic behavior (e.g. violent reaction). Stubborn refusal to respond to new conditions affecting the goal, such as removal or modification of the barrier, sometimes occurs. As pointed out by Brown, severe punishment may cause individuals to continue nonadaptive behavior blindly: “Either it may have an effect opposite to that of reward and as such, discourage the repetition of the act, or, by functioning as a frustrating agent, it may lead to fixation and the other symptoms of frustration as well. It follows that punishment is a dangerous tool, since it often has effects which are entirely the opposite of those desired”. One example would be the worker who is refused time off to go fishing may "cuss out" his supervisor to his face or behind his back. If he is sufficiently aroused, he may strike out at him with his fists or with the nearest weapon. If the supervisor is not present or the worker's fear of the consequences of direct attack is stronger than his desire to attack, he may transfer his aggression to someone or something else. Taking his frustration out on his family or on some object like his car or his equipment are typical ways of transferring aggression. Another "solution" to frustration is regressive behavior — becoming childish or reverting to earlier and more primitive ways of coping with the goal barrier. Throwing a temper tantrum, bursting into tears, or sulking are examples of regression. Wearing a long face and a worried look are other signs of this method of dealing with frustration.

Sir Docdocil said as we asked him, for him, the two most frequently experienced causes of frustration of IS professionals and users while working on an IS plan are 1.)Team working not in tandem due to office politics, jealousies, personal conflicts, etc. and 2.) Support from top management – not 100%. And I searched the internet, there are eight(Cool ways on how to deal with it.

First, Ask Yourself, “What Is Working in This Situation?” Even if feels like nothing is working, look closely and you will probably find at least something that is going right. So, that’s good. You’ve found something that’s working. Now, how do you improve it? By asking this question, you’ve taken yourself out of the negative mindset of “it’s hopeless” and are back to focusing on the positive.
There's something that’s working and that will give you a clue of what direction to focus on. You may find that even if your previous issues come up you’ll be able to resolve them in the process of concentrating on your improvements.

Second, Keep an Accomplishments Log: Write down everything you accomplish in a log. If you do it in a monthly format you will be able to see all that you have accomplished in just one month. You may be surprised by how much you have done. If you realize there’s not much on the list, it may open your eyes to the fact that you may be procrastinating more than working or that you are using too much of your energy going in too many directions and that you need to focus more. Hopefully, you will have lots of items on your list then you can see that even though it may not feel like it, you are moving forwards. The log will also help to highlight where you were the most effective and where you need to work harder.

Third, Focus On What You Want to Happen: Go back to the big picture. What is the desired outcome? Sometimes, we get so wrapped up in one problem and trying to solve it that we forget what we were originally trying to accomplish. Try not to ask yourself, “Why did this happen?” Asking questions like that will keep you rooted in the past. It doesn’t offer a solution to the problem. The important thing is knowing the answer to the following two questions:
- What do you want to happen differently this time?”
- What do you need to do in order to get there?

Fourth, Remove the “Noise” and Simplify: When you’re trying to solve a problem, you can get so wrapped up in trying to find a solution that you add unnecessary clutter, noise, and tasks to a project because you thought they “might” be a solution.
Working on this website, I get bombarded by offer after offer of “easy ways to run your website”, “get more traffic”, “make more money” etc. They’re just noise though and usually a waste of my time even reading them. These people are just trying to make money off of me. They have no interest in whether I succeed or not. When people are frustrated by how slow the hard work process is taking, they get tempted by these “here’s what you’ve been missing” and “I’ll make it easy for you” offers. Usually, it ends up that if you do get tempted by the offers you discover 6 months down the road that if you had just stuck with your first plan and just kept working at it, you’d be a lot further ahead by now. Not to mention richer from not having spent money on the Get Rich Quick schemes. Believe in yourself. Simplify and go back to the basics. Determine what is really necessary and remove everything else. Anything that takes your time and effort that isn’t adding value, should be eliminated.

Fifth, Multiple Solutions: You always have options. You just need to brainstorm and figure them out. Tell yourself you need to come up with 8 possible options to what you’re dealing with. Just knowing that you have lots of options will help to make you feel better. You won’t feel like you are trapped in one negative situation. From your list, figure out the best direction and go for it.

Sixth, Take Action: When you get into serious frustration with a problem, you tend not to want to work on it anymore. It’s hard, it’s frustrating, and you’re not getting anywhere. So, anything to avoid having to be in that situation may be far more attractive. Procrastination may start to set in. If you can keep taking steps forwards, you will probably make it past this temporary hump. As Thomas Edison said, “Many of life's failures are people who did not realize how close they were to success when they gave up” and “Surprises and reverses can serve as an incentive for great accomplishment.”
The other thing that can happen is that you start to spend a lot of time worrying. Worrying is a definite way of energy and does not move you in a forwards direction. Only taking action will. Once you start moving forwards again, you will most likely find that you worried for no reason.

Seventh, Visualize a Positive Outcome to the Situation: A lot of times you can get stuck on focusing on what you don’t want to happen or fearing the absolute worst thing that could happen. The top athletes of the world will imagine themselves competing flawlessly over and over again. There is no room for failure in their minds. This is what you need to focus on as well. See yourself achieving your desired outcome. What will it look like? What will it feel like? What will you say? How will you feel? Take the time to visualize it and really feel it. It will inspire you to keep moving forwards.

And the last, Stay Positive: Things are usually not as bad as they first appear. Sometimes, things seem much worse simply because we’re tired or mentally drained. Taking a break and remembering to keep your sense of humour can also help. This time of frustration will pass. A positive mind is far more open to solutions and answers than a negative one that thinks it’s just “hopeless” and thinks “what’s the use?” A closed mind will not be able to see the possible solutions when they do come along. Stay positive.

As with any problem, the solution is to figure out what your options are, decide on a plan, focus, and then take action. By using the above 8 steps, you should find that you’re running into fewer problems and feeling less frustration. Instead, you may find that you’re running into opportunities and you know exactly how to take advantage of them.

Lessen "Negative Emotions" in psyche,boost latent inner ability Mold the inherent behavior in accordance with the existing circumstances and surrounding conditions get rid of worries, tensions and sufferings achieve peace of mind and bring the Ultimate Happiness!"Balancing Emotions" will purge Negative Emotions in psyche and shape your innate behavior in a way to face every life challenge by avoiding pessimistic approach towards life; while you will be able to derive maximum life pleasure from whatever resources are available with you! According to Bach Flower Therapy, often any ailment or ill-health condition --at most of the time and in majority of the cases-- is the result or expression of persistent "emotional imbalance" that takes place at the core of your psyche and persists over a period of time due to gradual accumulation of numerous Negative Emotions, those originates either from your mind itself or from your surrounding circumstances. As soon as your mental state improves the physical trouble disappears. Therefore a person --which implies his overall nature, his general attitude towards life and his inimitable surrounding circumstances-- is more important than his disease or ill-health condition.

Every situation that looks bad has an equal amount of good, if you look for it. Everything that happens just "is". Like two sides of a coin, it has a side that looks 'bad' and it has a side that looks 'good'. You get to choose. Whatever you call it, it becomes for you. In any situation you need to:“Remind yourself that the universe is friendly to you. There is a virtually infinite supply of everything you need. There is always enough money, customers, time, love, friends, etc so that no situation can leave you without those things for long. You do not absolutely need 'that one', you can move on to the next. Next, you remind yourself that you get to decide what to call the situation - good or bad. You know the good is there (and, yes, I know, it is sometimes hard to see when you're in the thick of it), but you do know it's there."

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